Tuesday, June 23, 2009

It's good to argue.......



Ever noticed that, in teams, there are always arguments & some individuals always seem to disagree with everyone else ?This is perfectly normal and studies have shown that Teams go through a number of key phases. In fact, in order to operate effectively, successful teams MUST go through these key phases before they can function effectively. Bruce Tuckman described this phenomenon in 1965.

Forming – this is where the team is chosen and first comes together, there is little consensus and the Leader must set direction.

Storming – this phase may be very disconcerting to the leader if she is not aware of the Psychology at play. During this stage team members vie for positions, opinions will be strongly expressed, leadership may be challenged – expect a rocky ride. It is however ESSENTIAL that this phase of the process is negotiated and all views aired. The Team Leader MUST seek the opinion of less vocal members of the group who may have important points to raise but may find it less easy to come forward and express their view. This is when all the dirty linen is washed in public.

Norming – this phase is a successor to the first two. This is where a consensus is agreed. Everyone has had their say, got it off their chest and at this point OBJECTIVES should be set for the whole team. I will devote a separate topic to objective setting but they must be clearly expressed, written down and concise. The objectives will be born from the Storming process.

Performing – with a clear set of objectives in place around which the whole team agrees then real progress can be made. This is the performing stage for the team. This doesn’t mean that no one should disagree with anyone else but the whole team should have bought into the agreed objectives and should be heading in the same direction.

If the Storming phase is not allowed to run its course and all views aired then discontent will rumble on into the following phases & factions will form affecting the overall performance of the team.

Recognition of the Forming, Storming, Norming and Performing stages of Team performance allows the leader to control and direct the final outcome leading to a successful and productive team.

If you want Performing you’ve got to have Storming !!!!

Monday, June 22, 2009

we can't afford training.......



You mean you can't afford not to be training !!
Many studies have shown that every $ spent on training returns at least $2 in terms of increased productivity. So if your company is reducing training spend as a way to combat the recession any savings made will be very much short term.

Amberhill Associates have a range of training courses for project managers at www.amberhill.biz/training.htm

Friday, June 19, 2009

Project Management Tip number 108 - Update that Plan


OK, so you slaved over it for weeks and you produced a perfect plan but then what do you do as the project progresses - you forget to update it - Duh !!

There is absolutely no point in having a plan if you do not update it regularly. The Project Plan is a living, breathing document which directly represents reality. If the project is 6 month long you need to be updating that plan on a weekly basis at least.

Another thing - any slippages in timescale need to be reflected in that plan. If you can then pull things back on track by re-scheduling or changing priorities that's great but make sure you reflect these changes in the plan.

The plan should mirror reality not fantasy.

Thursday, June 18, 2009

Project Management Tip number 107 - teams

Getting the Team balance right is essential in order to deliver a successful project. Too many extroverts challenging for leadership will cause disruption and too many introverted intellectuals will lead to lots of clever ideas with little action. The key is to get the mix right. This can be achieved by measuring individual characteristics using psychometric tools but the best results will be obtained by a manager who knows her team members well and picks the best combination.
The project manager needs to balance the personalities and skills of her team to match the task at hand.

Tuesday, June 16, 2009

Innovation, Democracy & Progress



A recent article in Management Today ranks the worlds countries in terms of innovation...........

Rank Country Score*

1 US 5.80
2 Germany 4.89
3 UK 4.81
4 Japan 4.48
5 France 4.32
6 Switzerland 4.16
7 Singapore 4.10
8 Canada 4.06
9 Netherlands 3.99
10 Hong Kong 3.97
11 Denmark 3.95
12 Sweden 3.90
13 Finland 3.85
14 UAE 3.81
15 Belgium 3.77
16 Luxembourg 3.72
17 Australia 3.71
18 Israel 3.68
19 South Korea 3.67
20 Iceland 3.66
21 Ireland 3.66
22 Austria 3.64
23 India 3.57
24 Italy 3.48
25 Norway 3.48
26 Malaysia 3.47
27 Spain 3.38
28 New Zealand 3.35
29 China 3.21
30 Kuwait 3.14
31 Estonia 3.12
32 Czech Republic 3.10
33 Chile 3.03
34 Thailand 3.01
35 Slovak Republic 2.97
36 Hungary 2.88
37 Mexico 2.88
38 South Africa 2.87
39 Portugal 2.86
40 Brazil 2.84

Is it a coincidence that out of the first 28 only one is not a democracy (U.A.E) ? - Not in our view. The very essence of innovation requires an informed debate amongst equals where every one's view is respected and listened to. This ideal is not always easy to reproduce with an overbearing Senior Manager present or a colleague who is both verbose and loud but if we are to innovate successfully we need to engender such a culture. This is much easier when the political culture is democratic and inclusive.

As Project Managers it is in our vested interest to provide conditions to promote discussion and the free flow of ideas if we are to innovate with success.

Sunday, June 7, 2009

Apprentice for hire


Tonight is the final of the popular TV show "The Apprentice". There is no doubt the show provides great entertainment but is it a true reflection of the modern business world ?

Does it encourage youngsters to enter the world of business or does the thought of working for someone like Sir Alan scare them witless.

Most people who work in business or industry would probably agree that Alan Sugar's style of leadership is archaic and past it and his bullying and intimidating style is hardly representative of our management ideal. At least that's the politically correct view.

But lets face it, how many Alan Sugars have we all come across in our careers and how many bosses have we truly respected as managers with integrity.

Maybe "The Apprentice" is just like real life after all.

Friday, June 5, 2009

Big Brother is watching.............. we hope


Big Brother returns to our TV screens tonight with another bunch of half wits in the search of celebrity.

I watched it about 10 years ago when the idea of locking 10 strangers in a house and observing their behavior seemed vaguely interesting.

Things have changed a bit since then. Now we plaster our private lives all over Facebook or mySpace in the vague hope that our otherwise dull lives might appear interesting to others. We tweet away endlessly vying for attention with our other "followers" like demented battery hens. We attend seminars about the need to network and connect with anyone we bumped into in the dim and distant past.

Our consciousness is constantly intruded by beeps and rings as we respond to mobile phone calls, text messages, emails, tweets etc etc

We are forever connected in a telecommunications spaghetti of banality.

Yes, like Winston Smith, we all love Big Brother now.

Tuesday, June 2, 2009

Project management tip number 106 - Teams

When working with teams it is essential to take time out on a regular basis to review project progress. This meeting should be scheduled on a weekly or bi-weekly basis and should involve all members of the team so that everyone feels included. There should be a regular agenda and the meeting should take no longer than one hour. The meeting will be chaired by the PM and suitable items for discussion will be:-
a) Progress against plan - are there any delays and if so what is the cause and what can be done to bring things back on track.

b) Review of Risks - are there any new ones and have any old ones changed in severity.

c) Project cost - summarize expenditure to date and highlight any anomalies.

d) Quality - any issues with product or project quality ?

e) Any other issues which the wider team may be able to help with ?

Holding regular Project review meetings keeps the Team informed of project progress and builds cohesion and team spirit.

p.s It's always the PM's responsibility to provide the cakes.